Purchase Order Administrator

At Loaf we make insanely comfy sofas, beds and other laid-back wares that help people lead happier, more relaxed lives.

Our Purchasing Order Administrator vacancy is an entry level role, responsible for raising and tracking all orders for made-to-order products, ensuring delays to the customer are minimized and excellent customer service, both internally and externally, is delivered.

Key Responsibilities

Orders and Stock Management:

  • Raise daily orders for UK Suppliers for all MTO and stocked items.
  • Liaise with suppliers regarding delays to orders, communicating information back to the relevant departments in a timely fashion.
  • Amend purchase orders as required and ensure all relevant departments are updated with changes.
  • Arrange the collection and re-delivery of re-upholstery beds.
  • Deal with queries regarding MTO orders from sales team on a daily basis, with regards to chasing of orders, requests for reduced lead times, requests for spare parts, prices for replacement parts etc.
  • Ensure all un-required orders are cancelled daily.
  • Update supplier booking forms daily, ensuring prompt onward communication to our warehouse
  • Liaise with the warehouse regarding stock receipt issues, shortages or queries regarding the deliveries.
  • Ensure all orders are scanned in on time.
  • Record each order placed and track until receipt into DC.
  • Arrange the collection of returned items by the supplier with the warehouse.
  • Order spare parts for damaged items for MTO product for Returns Team at the warehouse.
  • Deal with ad hoc queries as and when required.

Supplier Management:

Monitor and summarise supplier performance on a weekly basis.

Track and update lead times, informing all relevant departments.

Ensure most cost-effective method of resolving queries is adhered to.

Skills and Experience

  • Essential
  • Previous experience working in a small, collaborative team environment
  • Previous experience working in a fast-paced office environment
  • Excellent attention to detail
  • Experience of using Excel
  • Computer Literate
  • Good communication skills, both verbal and written
  • A methodical and thorough approach
  • Quick to learn and pick up new processes
  • A proactive and problem-solving approach
  • A team player with excellent work ethic


  • Experience in a customer facing role
  • Experience of Microsoft Dynamics NAV

In return you can expect a forward-thinking, friendly bunch committed to building a fabulous company with brilliant people.

If you think you fit the bill then apply now with a covering letter explaining why you think you are the perfect Loafer plus a copy of your CV.

Regrettably, only successful candidates will be contacted. If you have not heard from us within 2-3 weeks, then unfortunately on this occasion you have not been successful.

At Loaf, we're working really hard to be inclusive. No matter what identity or background, we want everyone to feel welcome in a place where we can all be ourselves. We'd love you to join us on our journey.